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September 18 1997 Page 2 7. DEFERRED MATTERS None 8. NEW ITEMS A. Authorization To Award Contracts For Master Planning Of Conejo Creek Park And McCrea Ranch Referencing the documentation, Sorensen identified and discussed the two sites, the anticipated process of community involvement, the Request For Proposal process, the two proposed landscape architecture firms and their qualifications, and financial considerations. He said that staff recommends that two contracts be awarded, one for $53,000 and one for $30,000, for Conejo Creek and McCrea Ranch respectively. In response to Holt's inquiry, Sorensen said that the two proposed firms were selected on the basis of their professional skills, qualifications, and facilitation experience; their bids were the lowest submitted; the fund source for both projects is the revenue from Conejo Valley Days, Fund 13; and currently about $106,000 is available in the account. Ward clarified the recommendation and said that a significant amount of citizen participation is envisioned. He noted past concept designs on display. Gillette asked if Board members were satisfied with the amount of Board participation expected in the process. Ward stated that, during the community involvement process, important milestones and critical decisions would require significant Board involvement, Board participation on an individual level would be welcome, a formal Board presence, however, would not be the best way to ensure the process, and a schedule of meetings would be provided. Lange stated his approval of the two firms and their approach. Gillette asked about the appropriateness of creating a committee composed of two board members to serve as a liaison. Lange and Jacobsen stated their agreement with the concept. Ward said that the goal of the process is to encourage community participation and he is concerned that Board member attendance at community hearings would possibly skew and impact the process. He urged