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June 18, 2020 Page 3 worked with Encompass Consultant Group on a variety of projects; they are a local group and are trustworthy and thorough. Hare noted Encompass Consultant Group was very helpful in preparing preliminary information for a CRPD FEMA grant application. Regarding Recommendation #3, in March of this year the Board authorized bidding out for requests for proposals (RFPs) for this project. An RFP was advertised; 12 proposals were received, and they were reviewed by staff from both the Parks and Recreation divisions. Andrew Goodwin Designs came out on top. They were interviewed and determined to be a solid company with a good history, relevant experience, and a shared vision for the project. Hare referenced the conceptual site plan renderings which are currently very basic. The contract was tailored in Phases; Phase 1 and Phase 2 will include programming and schematic design; future phases include design development, construction documents, etc. The anticipated cost for all the phases is approximately $750,000. It was moved by Huffer, seconded by Cusworth, and carried 5-0 to: 1. Allocate funds from SCE Settlement Funds (Account 10-00-1890.00 Miscellaneous Revenue) to various accounts as detailed in Attachment A. 2. Authorize General Manager to enter into a contract with Encompass Consultant Group in the total amount of $175,700 for surveying, environmental, and engineering services for Districtwide drainage improvements 3. Authorize General Manger to enter into a contract with Andrew Goodwin Designs in the total amount of $137,584 for Phases I and 2 of environmental, landscape architectural, and architectural services for Conejo Community Park and Center Improvements B. Proposed Adjustments to the Fiscal Year (FY) 2020-21 Preliminary Operating Budgets, the Second Year of the 2 -Year Budgets Smith made a presentation on the key changes to the budget, including expenditure changes occasioned by Covid-19. She explained how the unemployment situation is affecting CRPD. The budget reflects Recreation expenditure reductions, including reductions by work center, and revenue assumptions, including General Fund Revenue. These changes will result in a $658,136 Budget Gap. Staff suggested two options to fill this gap — taking the funds from the Unassigned Fund Balance or from the Operating Reserve; staff recommends using the Unassigned Fund Balance; Board members concurred. C. Mountains Recreation and Conservation Authority (MRCA) Preliminary Budget Smith reported the MRCA budget reflects impacts due to COVID-19 with decreases in revenue and expenses. The MRCA Board has already approved this preliminary budget. It was moved by Huffer, seconded by Nickles, and carried 5-0 to approve the MRCA Preliminary Budget for Fiscal Year 2020-21.