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July 19, 2018 Page 2 B. Approval of Warrants Accounts Payable Check Registers Total $438,246.87 Payroll $484,500 It was moved by Lange, seconded by Huffer, and carried 3-0 to approve the Consent Calendar as presented. 7. DEFERRED MATTERS 8. ITEMS FOR DISCUSSION A. Rentals and Reservation Report FY 2017-2018 Callis explained the reasons behind the transition to the current report from its former iteration. She reviewed the reports presented; they remain a work in progress. B. Activity Reports —Spring 2018 Callis reviewed the Activity Reports, stating they represent actual registered participants in CRPD recreation programs, in this case for spring. They've been fine tuned in part due to Board members' requests for specific information. She explained how Recreation staff look at these reports to help with future planning. C. New Board Member Information, Preparation and Training Friedl requested input from Board members regarding what would be helpful for prospective Board members, i.e., candidates, and for Directors once they begin their service on the Board. Discussion ensued. Ideas included team building (perhaps led by Brent Ives), putting the District Binder information online (but lending a new Board member the print version for their use early on), having the new member spend time with the General Manager and other key staff, a tour of the District's facilities, including introductions to Centers' staff, a review of District finances with Lewanda, and advising the new member about annual conferences and available training. It was also suggested that a new Board member not be bombarded with information initially, so as to allow them time to settle in, an opportunity to get to know their fellow Board members, and to develop questions. 9. NEW ITEMS A. Creation of Ad Hoc Committee of the Board of Directors to Evaluate Off -Leash Area Issues Friedl reported this Board item is simply a request to create an Ad Hoc committee of two Board members; it will give staff the opportunity to brief the committee and bring them up to speed based on the motion made at the Board meeting on September 14, 2017. Information will be provided on where the latest proposal stands. Upon the conclusion of the Ad Hoc committee's meeting, a staff report will be written and brought to the full Board of Directors.