MINUTES - Laserfiche WebLink

Browse Search

November 16, 2017 Page 3 Act (CEQA.) 2. Approve playground improvements at Fiore Playfield. 3. Award bid to Jaynes Brothers Construction for $164,016.09 plus contingency in the amount of $16,413.91, totaling $180,430 for removal of existing play equipment, sand, block walls, installation of concrete ramp, play fiber and new play equipment. C. Reject All Bids for Conejo Creek West Dog Park Parking Lot Project Hare reported the reasoning behind staffs recommendation to reject all bids on this project. The bid was originally put out in late summer and bids were opened on August 9th; FS Contractors, the low bidder, had a clerical error in their bid, which increased the price of the bid; all bids were rejected by the Board of Directors on September 7t" due to the higher anticipated cost of the project, and staff was instructed to rebid the project in two parts (Parking Lot and Landscaping + Restroom.) US Construction was the low bidder at $618,000, which still greatly exceeds the amount budgeted for this project. Staff recommends rejecting all bids and revisiting this project at budget time next year. It was moved by Jones, seconded by Holt and carried 4-0 to reject all bids. 10. REPORTS AND ANNOUNCEMENTS A. Budget Performance Report — October 2017 11. DEPARTMENT REPORTS A. Parks Division Report Hare thanked Board members for submissions of their completed photo contest rankings. Organizers of the Oakheart Music Festival recently contacted Hare to request increasing ticket sales from 7,000 to 8,000 due to the number of headliners scheduled to appear. The original agreement for this event, approved at the November 2nd Board meeting, had a ticket cap of 7,000. Staff believes this increase would result in little to no impact to CRPD property; the footprint and operations would remain the same. Any additional parking, security, etc. would be taken care of offsite and submitted to the City of Thousand Oaks with the special event permit. Hare noted that last year, the festival's sponsor, Westlake Rotary Club, distributed $71,000 to charitable organizations with the event's profits. Huffer requested the agreement be brought back to the Board formally for a vote at the next meeting. Hare will provide a one-page amendment to the agreement, for approval, at the Dec. 7t" meeting.