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Conejo Recreation & Park District <br />GENERAL MANAGER <br />Jim Friedl <br />DATE: March 28, 2017 <br />TO: Board of Directors <br />FROM: Jim Friedl, General Mana <br />SUBJECT: Contract for Weed Abateenervices <br />RECOMMENDATION <br />BOARD OF DIRECTORS <br />George M. Lange, Chair <br />Susan L. Holt, Vice Chair <br />Joe Gibson, Director <br />Ed Jones, Director <br />Chuck Huffer, Director <br />GENERAL MANAGER EMERITUS <br />Tex Ward <br />Authorize General Manager to enter into a three-year contract with one additional option year with <br />Venco Western, Inc. for weed abatement services in the total annual amount of $221,500; <br />$66,525 for Conejo Open Space Conservation Agency owned parcels; $51,337 for Conejo <br />Recreation and Park District owned parcels; $91,964 for the City of Thousand Oaks owned <br />parcels; and $11,674 for Conejo Valley Unified School District owned parcels. <br />DISCUSSION <br />In 2012, staff worked with City of Thousand Oaks representatives to combine the District weed <br />abatement responsibilities with the City of Thousand Oaks weed abatement responsibilities. The <br />District would be responsible for administering the District and COSCA owned parcels. As per <br />the Joint Powers Authority between the City and the District that formed COSCA, the District is <br />responsible and has historically entered into contracts for the field maintenance and operations <br />of COSCA. The combining of the agencies' responsibilities would allow for more effective contract <br />administration and cost savings for the agencies. As a result of the agencies' efforts, a contract <br />was awarded by the respective agencies to Venco Western, Inc. <br />As the current contract is set to expire this season, District staff worked with City staff, and invited <br />School District staff to participate in the process, in developing a Request for Proposal for the <br />weed abatement services for the four agencies. Adding the Conejo Valley Unified School District <br />brings the total contract to nearly 18.5 million square feet. <br />City staff advertised a notice to potential proposers for the weed abatement services. From this <br />notice, eight organizations submitted proposals on January 17, 2017. The following table is a <br />breakdown of the responsive proposers' submissions: <br />ADMINISTRATIVE OFFICES <br />403 West Hillcrest Drive - Thousand Oaks, CA 91360-4223 <br />(805) 495-6471 • FAX: (805) 497-3199 - Email: parks@crpd.org - Website: www.crpd.org <br />