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GENERAL MANAGER Jim Friedl DATE: September 3, 2015 TO: Board of Directors FROM: Jim Friedl, General Mana SUBJECT: Creation of Ad Hoc Co o Discuss Park and Potential Capital Improvements RECOMMENDATION BOARD OF DIRECTORS Ed Jones, Chair Chuck Huffer, Vice Chair George Lange, Director Susan L. Holt, Director Joe Gibson, Director GENERAL MANAGER EMERITUS Tex Ward Community Events at Conejo Creek Select two members of the Board of Directors to Discuss Community Events at Conejo Creek Park and Potential Capital Improvements. DISCUSSION Conejo Creek South Park is the District largest tiela sports facility with a significant financial investment from the District as well as AYSO Region 9. Since the beginning of June 2015, staff has had multiple meetings regarding this park with the largest user groups (AYSO Region 9, Conejo Valley United Soccer Club, Amateur Baseball Development Group, Relay for Life, Conejo Valley Unified School District, Library, Chili Cook Off, Conejo Valley Days, and Oakheart Country Music Festival), in a group setting as well as in individual meetings. The purpose of the meetings was to look at the 2016 calendar for scheduling purposes and discuss the impact these large community events are having on the quality of the sports fields. The weight of large vehicles and carnival rides have caused multiple irrigation (mainline and sprinkler) breaks, soil compaction, divots, ruts and spotty oil drips. Plus, the time necessary to dry out the ground in preparation for the heavy trucks/rides combined with time required after the event to repair irrigation stresses the turf due to lack of water. Another factor to consider is the limited (if any) parking in the dirt lot off Janss Road when construction begins on the new school. In light of all this, community event user groups were asked to consider possible alternatives to the status quo (i.e. seek another venue Or modify the event layout and operations in order to minimize the impact to the sports fields). As a result of these discussions, staff believes the Chili Cook -Off can be successfully held at Conejo Creek North Park (see following agenda item). The Oakheart Country Music Festival can modify its layout at Conejo Creek South so that large trucks and vehicles are off the sports 403 West Hillcrest Drive I Thousand Oaks, CA 91360-4223 (805) 495-6471 FAX: (805) 497-3199 Email: parks@crpd.org