Laserfiche WebLink
6. Encumbrance of Funds <br />The Accounts Payable Clerk shall not issue any purchase order, authorize the <br />execution of any contract, or enter any contract for purchasing of equipment, general <br />services, maintenance work, professional services, special equipment/supplies, and <br />supplies unless there exists an unencumbered appropriation in the fund account <br />against which such purchase is to be charged. The Administrator, Management <br />Services may override an account that has exceeded its original budget estimate. <br />7. Purchasin Procedures <br />The District operates under a decentralized purchasing system. The purchase of <br />equipment, general services, maintenance work, professional services, special <br />equipment/supplies, and supplies shall be made as follows: <br />(A) Division Administrators Purchases. <br />A Division Administrator may purchase or contract for specified and limited <br />equipment, general services, maintenance work, professional services, special <br />equipment/supplies, and supplies up to the amount of $5,000. All such purchases <br />shall be made from previously appropriated funds. Purchases for equipment must <br />have been identified in the annual fiscal year budget. <br />In order to facilitate the day-to-day operations of the District, purchases up to $1,000 <br />may be assigned approval authority by position title within each Division by the <br />Division Administrators. The list outlining the approval authority limits assigned <br />within the Division will be supplied to the Administrator, Management Services. <br />Authority limits within a Division may be amended at any time by notifying the <br />Administrator, Management Services. <br />(B) General Manager Purchases <br />The General Manager may purchase or contract for equipment, general services, <br />maintenance work, professional services, special equipment/supplies, and supplies <br />up to the amount of s4b,UQQ " . All such purchases shall be made from <br />previously appropriated funds. Equipment purchases must have been identified in <br />the annual fiscal year budget. <br />(Equipment, special equipment/supplies, professional services not previously <br />identified and appropriated in the annual fiscal year budget must obtain Board of <br />Directors approval prior to purchasing or contracting for even if within the limits <br />stated above.) <br />3 0"50/210411508 <br />