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December 18, 2003 Page 4 It was moved by Berger, seconded by Jacobson, and carried 5-0 to accept the management letter submitted by the accounting firm of Moss, Levy and Hartzheim, and direct staff to implement remedial procedures as appropriate. C. Recommendation Of Adoption Of Updated Personnel Policy Manual Jorgensen referenced the documentation. He stated that for many months District staff has been working with the law firm of Libert Cassidy Whitmore to modify and update the District's Personnel Policy Manual; as a courtesy, staff sent a copy of the modified policy to a representative of the employee union (SEIU); no comments or concerns have been expressed by SEIU; once adopted, the policy in electronic form will be posted on a District intranet for employee access; and a hard copy will be made available to those employees who request it. Berger suggested that in Section 7.3 (b) the use of electronic mail should be considered relative to the District providing notice of receipt of completed and signed applications. Jorgensen confirmed that staff is covered under the federal Fair Labor Standards Act; employees are paid salary when called for jury service; the probationary period for regular employees is six months; the insurance allowance, not counting dental coverage, is available the beginning of the second month of employment; and guidelines, similar to IRS rulings, for meal expenses are established periodically by the Board of Directors. Gibson suggested that since the per diem has not been adjusted in five or six years, it would be appropriate to discuss the issue. Jacobsen said he appreciated the easy to read and understand format of the document. It was moved by Gibson, seconded by Holt, and carried 5-0 to adopt the updated Personnel Policy Manual. D. Recommendation To Amend Stability Pay Policy Relative To The General Manager, Assistant General Manager, And Administrators Jorgensen provided background information, and explained the need to amend the language to comply with the California Code of Regulations