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February 3, 2011 Page 2 Payroll Total $389,837.61 It was moved by Gibson, seconded by Lange, and carried 5-0 to approve the Consent Calendar. 7. DEFERRED MATTERS None 8. NEW ITEMS A. Contract in the Amount of $354,197 Plus an Approximate 15% Contingency for Design and Fabrication Services for Oakbrook Service Yard Pre -Engineered Maintenance Building Hare provided pertinent information. Current east end grounds operations for the District are located, through an agreement Conejo Valley Unified School District (CVUSD), at the Conejo Service Yard, on CVUSD property. Due to the age and size of the facility, and the immediate proximity to an elementary school, it is desirable to relocate District staff. The existing District -owned Oakbrook Service Yard, which currently houses District and City staff bins for trash and recycling waste, as well as storage for District equipment and material, has been in operation for over 30 years. Responding to a notice in the Ventura County Star, ten potential firms attended the mandatory proposal meeting, five submitted proposals, the evaluation committee interviewed the top two proposers, and based on the criteria set forth, recommends Diani Building Corporation for contract award. Hare referenced financial data. In response to Gibson's inquiries, Hare said that the contract is for design and fabrication work only, and staff will provide appropriate environmental analysis when a site work contract is brought to Board. It was moved by Lange, seconded by Holt, and carried 5-0 to authorize the General Manager to enter into a contract with Diani Building Corporation in the amount of $354,197, plus an approximate 15% contingency amount of $53,000, totaling $407,197 for the design and fabrication of the pre-engineered maintenance building at Oakbrook Service Yard. B. Award Purchase in the Amount of $56,966 for John Deere Utility Tractor, Model 5075M Hare provided relevant background information. He referenced the Board approved equipment replacement plan, which provides a more effective, efficient and timelier response to the District's equipment needs. He reviewed the purchasing process, referenced the purchasing policy matrix, and noted the options relative to the utility tractor. Staff evaluated each product offered by the vendors, and determined that due to the lower cost of the John Deere, references, staffs evaluation of ease of