101515 - Laserfiche WebLink

Browse Search

October 15, 2015 Page 3 It was moved by Holt, seconded by Lange, and carried 4-1 (Gibson voting No) to: 2. Appropriate $60,000 from Districtwide Assessment f=und Balance to Districtwide Assessment Account 62-62-662-3800-16; 3. Authorize staff to conduct site meetings on-site at Conejo Community Park, Del Prado Piayfield, and North Ranch Neighborhood Park to discuss the potential development of off -leash areas at each park; 4. Authorize General Manager to enter into Memorandum of Understanding with the Conejo Off -Leash Area Friends (COLA) B. Decomposed Granite Purchase and Delivery for Conejo Creek West (Dog Park) in the amount of $44,455.00 Hare reported this approval is necessary due to the current CRPD Purchasing Policy, which requires Board approval for purchasing supplies valued between $30,000.01 and $45,000.00. Quotes were requested from three local vendors and received from two. A turf rebate application was recently approved in the amount of $50,000. Discussion ensued regarding the possibility of doing only a half portion of that recommended and requesting feedback from users on the new surface before going ahead with the full project. Hare reported water has been turned off at half of the Dog Park for the last six months; the area is becoming very dusty. The decomposed granite surface would help keep the dust down and prevent mud from any future rainfall. It was moved by Gibson, seconded by Holt (later withdrawn), to award the purchase and delivery of decomposed granite to Gail Materials in the amount of $44,465.00 with the caveat that only one half of the area proposed be covered. Further discussion ensued, and Hare reported that the project timeline would be affected if the project was done in two phases; two separate deliveries of the materials and a rebate deadline may affect the final cost. If the project was done all at once, only half of the park would be affected. Holt withdrew her "second". Chair Jones stated that the motion "died for want of a second". It was moved by Lange, seconded Holt, and carried 4-1 (Gibson voting No) to award the purchase and delivery of decomposed granite to Gail Materials in the amount of $44,455.00. Funds are available in Turf Conversion Accounts. C. Award Bid for North Ranch: Neighborhood Park Reclaimed Irrigation Water Project in the amount of $318,953.42 Hare reviewed the staff recommendation; in response to a notice inviting bids, seven bidders attended the mandatory pre-bid on-site meeting and two bids were received. The lowest bid, from Landscape Support Services, was deemed unresponsive due to a signed Addendum #1 not being included in their bid. Staff recommends awarding the bid to Acacia Erosion Control Inc. Hare answered Board member's questions. Discussion ensued regarding appropriateness of the acceptance of a bid when there is only one responsive bid, and whether or not it would be a prudent to re -bid the project.