PURCHASING POLICY - Laserfiche WebLink

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Included in the Purchasing Policy is a District Purchasing Policy Matrix, which can be utilized for quick reference. Additionally, attached to this report is the revised Purchasing Policy; and for comparative purposes, a strikethrough version of the 2019 Purchasing Policy with deleted text struck through and added text highlighted. Over the years and within the capital improvement process, staff has researched, compared, tested, and installed various products of each type through a multitude of suppliers. Warranties, servicing obligations and product performance were evaluated in addition to price of the product. These selections were made by staff as deemed in the best interest of the public in keeping park facilities safe, open and available for the community's use and benefit. As a result, staff is recommending standardized products for outdoor fitness and play equipment (Landscape Structures and Playworld), fabric shade structures (USA Shade), and sports field lighting (Musco Sports Lighting). These products meet the needs of District facilities based on design criteria, quality, and physical characteristics with a demonstrated cost savings to the District. Among the factors that are considered in determining to standardize on a single brand or trade name product are that: • Repair and maintenance costs would be minimized • Supplies or spare parts would be minimized • Modifications to existing equipment would not be necessary • Training of repair and maintenance personnel would be simplified and minimized • Matching existing supplies, materials, or equipment is required for proper operation of a function or program • User/patron training would be minimized If the Board approves these recommendations, District purchasing and bidding documents will highlight these products as a Special Condition to the process when applicable; however, by approving these recommendations the District is not limited to only these products and may utilize other vendors when appropriate (e.g., Ant Hill specialty elements at Thousand Oaks Community Park).