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Conejo Recreation & Park District <br />GENERAL MANAGER BOARD OF DIRECTORS <br />Jim Friedl Chuck Huffer, Chair <br />George M. Lange, Vice Chair <br />Susan L. Holt, Director <br />Nellie Cusworth, Director <br />Doug Nickles, Director <br />GENERAL MANAGER EMERITUS <br />Tex Ward <br />DATE: May 2, 2019 <br />TO: Board of Directors <br />FROM: Jim Friedl, General Mana <br />SUBJECT: Resolution 050219-A A ' ng Destruction of Records in Accordance with <br />Records Retention Schedule <br />RECOMMENDATION <br />Adopt Resolution 050219-A authorizing destruction of records in accordance with the District's <br />Records Retention Schedule. <br />DISCUSSION <br />The Board of Directors adopted the attached Records Retention Schedule in 2003. Records <br />retention is vital for organizing and managing the information and records in possession of the <br />District. Effective records management ensures that records are kept only as long as they have <br />some administrative, fiscal, or legal value. <br />Government Code Section 60201 provides for the destruction of records for special districts in <br />accordance with a standard protocol. The attached Resolution establishes a standard protocol <br />for destruction or disposition of records. <br />STRATEGIC PLAN COMPLIANCE <br />6.3 Update and maintain a records management system. Update records management <br />system (including evaluation of digitizing paper records) which includes records retention and <br />destruction policies and criteria. <br />ADMINISTRATIVE OFFICES <br />403 West Hillcrest Drive • Thousand Oaks, CA 91360-4223 <br />(805) 495-6471 - FAX: (805) 497-3199 • Email: parks@crpd.org - Website: www.crpd.org <br />