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March 7, 2019 Page 2 Accounts Payable Check Registers Total $246,368.06 Payroll $413,000.00 It was moved by Holt, seconded by Nickles, and carried 5-0 to approve the Consent Calendar as presented. 7. DEFERRED MATTERS 8. A. Annual Audit Report Lewanda introduced Craig Hartzheim, Partner and Bin Zeng, Supervising Senior Auditor, from Moss, Levy & Hartzheim LLP. Hartzheim reviewed the responsibilities of both Management and the Auditors and explained the various reports that resulted from the audit process. Zeng presented the results of the subject audit, noting that the District received an unmodified, or "clean," opinion. Zeng answered Board member's questions. Lewanda commended her staff on their outstanding efforts during the audit process. Noting that this is the final year of the five-year contract with Moss, Levy, Hartzheim, LLP, Friedl and Huffer thanked the auditors for their work with District. It was moved by Lange, seconded by Cusworth and carried 5-0 to accept the audit for the fiscal year (FY) ending June 30, 2018, as prepared by the accounting firm of Moss, Levy and Hartzheim, CPAs. B. Annual Review and Adoption of Financial Reserves Policy Lewanda reviewed the specifics of the recommended changes to the current Reserve Policy and explained the rationale for each change. These modifications were arrived at after a meeting between herself, Friedl and the Finance and Audit Committee (Holt and Huffer). It was moved by Holt, seconded by Lange and carried 5-0 to adopt the District's amended Financial Reserves Policy, including the proposed adjustments to Reserve Fund Balances. C. Acquisition of Reservations Software Callis reported on the proposed recommendations and presented background information on the District's facility reservations system. Nine Planets has a long history of providing service to the District via the current registration system; the firm has proven to be reliable and cost-effective. Staff believes this new system will be of great assistance to both staff and customers. It was moved by Nickles, seconded by Lange and carried 5-0 to: Appropriate $70,000 in the fiscal year 2018-19 equipment replacement reserve fund for a custom reservation system.