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November 15, 2018 Page 2 It was moved by Lange, seconded by Huffer, and carried 4 -Oto approve the Consent Calendar as presented. 7. DEFERRED MATTERS 9. NEW ITEMS A. Very Large Community Events at Conejo Creek North and Conejo Creek South Parks Friedl reported this recommendation stems from a history of large events held at Conejo Creek North (CCN) and Conejo Creek South (CCS). Sharing public facilities can be challenging; the goal is to work within the venue's parameters and be mindful of any impacts to the park and the surrounding neighborhoods. Over the years, the Board has approved Conejo Valley Days, the Chili Cookoff and the Oakheart Country Music Festival. An Ad hoc committee of Gibson and Huffer met over a year ago to come up with a policy/way to address the issues inherent in the many organizations looking to use CCN and/or CCS for very large events. It was moved by Lange, seconded by Huffer, and carried 4-0 to approve up to three very large events at Conejo Creek North and Conejo Creek South Park (Chili Cook -off at Conejo Creek North and Conejo Valley Days and Oakheart Country Music Festival at Conejo Creek South.) B. Rotary Club of Westlake Village Oakheart Country Heart Music Festival — 2019 Annual Agreement and Permit Conditions, Conejo Creek Park Hare reported the proposed agreement is substantially similar to prior years; the only major difference is the Rotary Club would like to raise ticket sales from a maximum of 8,000 to a maximum of 9,000. Staff does not believe this will have an impact on the event operations or on the park. Last year, over $100,000 was raised with $82,000 donated to Rotary charities. An issue raised by neighbors last year was the pick up spot utilized by Uber and Lyft. Event planners will redouble their efforts this year to mitigate this issue. Gibson expressed concern regarding the CEQA exemption due to the requests for increasing maximum ticket sales from 8,000 to 9,000. It was moved by Lange, seconded by Huffer, and carried 3-1 (Gibson voting No) to: 1. Determine that the Rotary Club of Westlake Village Oakheart Country Music Festival for 2019 is categorically exempt from the California Environmental Quality Act; and It was moved by Huffer, seconded by Gibson, and carried 4-0 to: 2. Authorize General Manager to execute the Oakheart Agreement for 2019.