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A significant effort will be involved should the District choose to keep Logos in-house, as the SQL server <br />hardware and software will need to be replaced in the near future, and data will need to be converted to <br />the new database version, tested and verified. Additional modules Tyler Identity (required by Tyler), <br />eSuite and eEmloyee (district additions) will need to be installed on additional servers in-house and the <br />four existing application servers will need to be upgraded with enhanced SSL security. <br />As part of this process, staff also took the opportunity to review current usage and future requirements of <br />the Logos system and we are removing some modules that are no longer needed and replacing them <br />with eSuite and eEmployee which will provide employees a self-service portal to view pay stubs, <br />accruals, and employee benefits. <br />The District currently has a budget that is setup to maintain the software and replace hardware on regular <br />schedule. Projected in-house budget expenses for the next three years are detailed in the chart below <br />along with the proposed hosted expenses. The proposed hosting option is slightly cheaper. The proposed <br />agreement is for three years at a total projected cost of $207,307 including one-time fees of $8,000 for two <br />VPN appliances and $2,500 for Project Planning Services. <br />Year 2 <br />Maintenance (2019-2020) $35,219 included <br />Disaster Recovery $14,380 included <br />Upgrades $2,600 included <br />SQL Replacement (4yr life) $10,000 na <br />App server Replacements (4 yr life) $6,000 na <br />Total: $68,199 $65,642 <br />Year 3 <br />Maintenance (2020-2021) $36,979 included <br />Disaster Recovery $14,380 included <br />Upgrades $2,600 included <br />SQL Replacement (4yr life) $10,000 na <br />App server Replacements (4 yr life) $6,000 na <br />Total: $69,959 $65,602 <br />June <br />Logos cost comparison <br />2018 <br />In -House <br />Cost <br />Hosted cost <br />Year 1 <br />Maintenance (2018-2019) <br />$34,427 <br />included <br />Disaster Recovery <br />$14,380 <br />included <br />Upgrades <br />$2,600 <br />included <br />SQL Replacement (4yr life) <br />$10,000 <br />na <br />App server Replacements (4 yr life) <br />$6,000 <br />na <br />Total: <br />$67,407 <br />$65,602 <br />Year 2 <br />Maintenance (2019-2020) $35,219 included <br />Disaster Recovery $14,380 included <br />Upgrades $2,600 included <br />SQL Replacement (4yr life) $10,000 na <br />App server Replacements (4 yr life) $6,000 na <br />Total: $68,199 $65,642 <br />Year 3 <br />Maintenance (2020-2021) $36,979 included <br />Disaster Recovery $14,380 included <br />Upgrades $2,600 included <br />SQL Replacement (4yr life) $10,000 na <br />App server Replacements (4 yr life) $6,000 na <br />Total: $69,959 $65,602 <br />