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Conejo Recreation & Park District <br />GENERAL MANAGER <br />Jim Friedl <br />DATE: October 19, 2017 <br />TO: Board of Directors <br />FROM: Jim Friedl, General Manager <br />SUBJECT: Excavator with Attachr4nt&PLrchase <br />RECOMMENDATION <br />BOARD OF DIRECTORS <br />George M. Lange, Chair <br />Susan L. Holt, Vice Chair <br />Joe Gibson, Director <br />Ed Jones, Director <br />Chuck Huffer, Director <br />GENERAL MANAGER EMERITUS <br />Tex Ward <br />Award the purchase of a Caterpillar 302.7D with attachments from Quinn Company in the amount <br />of $50,741.05. Funds are available in the Equipment Reserve Fund. <br />DISCUSSION <br />Purchasing Process <br />In accordance with the May 2015 Board -approved District purchasing policy, staff considers <br />Excavators as special equipment as they are "unique supplies, machinery, computers or other <br />equipment which are not generally and regularly ordered in bulk by the District and which must <br />perform complex tasks, or integrate efficiently with existing equipment, supplies, or operations". <br />Furthermore, in accordance with the District purchasing policy, staff utilized a Request for <br />Proposal approach wherein warranties, servicing obligations, and product performance would be <br />evaluated in addition to price of the product; award of the contract would be made by the Board <br />to the proposer it deemed in the best interest of the public. <br />Thus, staff developed a general requirement for the Excavator with a hammer attachment and an <br />auger attachment; and requested information from distributors of the product, Quinn Company <br />(Caterpillar 302.71)), Coastline Equipment (John Deere 26G), and Diamond A Equipment (Kubota <br />U25). From this effort, the distributors provided information and pricing. In addition, staff was able <br />to operate the Excavators from all three distributors for demonstration. <br />The cost breakdown is as follows: <br />$50,741.05 for the Caterpillar 302.7D Excavator with attachments from Quinn Company <br />• $46,884.34 for the John Deere 26G Excavator with attachments from Coastline Equipment <br />• $44,406.90 for the Kubota U25 Excavator with attachments from Diamond A Equipment <br />ADMINISTRATIVE OFFICES <br />403 West Hillcrest Drive • Thousand Oaks, CA 91360-4223 <br />(805) 495-6471 • FAX: (805) 497-3199 • Email: parks@crpd.org • Website: www.crpd.org <br />