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Conejo Recreation & Park District <br />GENERAL MANAGER <br />Jim Friedl <br />DATE: July 2, 2020 <br />TO: Board of Directors <br />FROM: Jim Friedl, General Manag <br />SUBJECT: Amendment to Reimb&-s�ent Agreement <br />Resurfacing of District Parking Lots <br />RECOMMENDATION <br />BOARD OF DIRECTORS <br />George M. Lange, Chair <br />Doug Nickles, Vice Chair <br />Susan L. Holt, Director <br />Chuck Huffer, Director <br />Nellie Cusworth, Director <br />GENERAL MANAGER EMERITUS <br />Tex Ward <br />with City of Thousand Oaks for <br />Authorize General Manager to amend the reimbursement agreement for the resurfacing of District <br />parking lots for additional costs associated with the project. <br />DISCUSSION <br />District and City staff have been coordinating resurfacing projects in the field for the 11 District parking <br />lots requiring maintenance. Work commenced in early May and is now substantially completed. <br />The District and City entered into aBoard-approved reimbursement agreement in April 2020. <br />Additional work, due to unforeseen site conditions (more depth and areas of removal and replacement <br />of paving and tree root repairs) and not included in the original scope of work (replacement of speed <br />bumps at various sites and repairing the exit road at Conejo Creek South Park) were added to the <br />contract. The $693,634.71 limit of the original reimbursement agreement was exceeded and, <br />therefore, needs to be amended to $761,916.99 to reflect the additional work. Funding for the <br />additional work is available in the Districtwide paving project account and the Conejo Creek South <br />Exit Road Renovations project account. The original reimbursement agreement and proposed <br />amendment are attached. <br />STRATEGIC PLAN COMPLIANCE <br />Meets 2020 Strategic Plan Goal 3.2.6: Maintain and adjust existing assessment districts and evaluate <br />the establishment of new assessment districts or similar funding mechanisms in order to provide and <br />enhance park facilities. <br />Respectfully submitted by, <br />T. P. Hare <br />Administrator, Parks & Planning <br />ADMINISTRATIVE OFFICES <br />403 West Hillcrest Drive I Thousand Oaks, CA 91360-4223 <br />(805) 495-6471 1 FAX: (805) 497-3199 1 Email: parks@crpd.org I Website: www.crpd.org <br />