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July 9, 2009 <br />Page 2 <br />S. CONSENT CALENDAR <br />A. Approval of Minutes of June 25, 2009 Meeting <br />B. Approval of Warrants, Exhibit A <br />Accounts Payable Check Registers Total $604,481.33 <br />Payroll Total $341,423.66 <br />C. Authorize Renewal of District's Special Property Insurance Policy <br />It was moved by Gibson, seconded by Jacobsen, and carried 4-0, with Lange not in <br />attendance, to approve the Consent Calendar as presented. <br />7. DEFERRED MATTERS <br />None <br />8. NEW ITEMS <br />A. Award Bid for Renovation of Dos Vientos Community Park Reservable Picnic <br />Area, Purchase and Installation of Fabric Shade Structure <br />Hare referenced documentation and provided background and bid process <br />information. The existing wood trellis -styled shade structure was built in 2002, and <br />the structure lacks sufficient sun protection. A notice to bidders was placed in the <br />Ventura County Star, seven interested bidders received plans, and two vendors <br />submitted bids — Malibu Pacific Tennis Courts, Inc with a bid of $156,900 and USA <br />Shade & Fabric Structures, Inc. with a bid of $124,250. The low bid meets all <br />required specifications and the contractor has provided shade structures for the <br />District in the past. <br />In response to Board inquiries, Hare said that the proposed shade material has an <br />expected life span of 25 years, and in the past it has proven to be extremely durable. <br />It was moved by Jacobsen, seconded by Short, and carried 4-0, with Lange not <br />in attendance, to award bid to USA Shade & Fabric Structures, Inc., in the <br />amount of $124,250, plus an approximate 10% contingency amount of $12,750, <br />totaling $137,000 for purchase and installation of a new fabric sail -styled shade <br />structure at Dos Vientos Community Park. Funds available in the current Fiscal <br />Year Capital Budget <br />