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GENERAL MANAGER <br />Jim Friedl <br />DATE: October 15, 2015 <br />BOARD OF DIRECTORS <br />Ed Jones, Chair <br />Chuck Huffer, Vice Chair <br />George Lange, Director <br />Susan L. Holt, Director <br />Joe Gibson, Director <br />GENERAL MANAGER EMERITUS <br />TO: Board of Directors Tex ward <br />FROM: Jim Friedl, General Manag <br />SUBJECT: Award Bid for North Ra h hborhood Park Reclaimed Irrigation Water <br />Project <br />RECOMMENDATION <br />1. Find Landscape Support Services' bid non-responsive. <br />2. Appropriate $40,000 from Turf Conversion Accounts. <br />3. Award bid to Acacia Erosion Control, Inc. for $318,953.42 (Base Bid $241,055,49 <br />plus Add Alternate #1 $77,897.93) plus contingency in the amount of $29,812, <br />totaling $348,765.42, for irrigation equipment modification from potable to reclaimed <br />water irrigation system, such as new reclaimed water mainline and pump installation, <br />backflow removal, existing valves, heads, mainline, and drinking fountain <br />modification, and installation of new potable water line and turf renovation and mulch <br />groundcover installation. <br />BACKGROUND <br />A Notice Inviting Bids was advertised in the Ventura County Star, Construction <br />Bidboard, Inc., Builder's Notebook, Ventura County Contractor's Association, Inc., and <br />posted on the District website. Seven interested bidders attended the mandatory <br />pre-bid meeting held at the site on Tuesday, September 1st. Two bids were received <br />and were opened at 10:00 a.m. on Thursday, October 1st. <br />Vendor Bid Price Add Alternate #1* <br />Acacia Erosion Control, Inc. $241,055.49 $ 77,897.93 <br />Landscape Support Services $227,166.00 $157,614.00 <br />*Add Alternate #t9 — Turf renovation and mulch groundcover installation <br />The low bid received from Landscape Support Services was reviewed and a signed <br />Addendum #1 was not included in the bid and, therefore, determined non-responsive. <br />403 West Hillcrest Drive I Thousand Oaks, CA 91360-4223 <br />(805) 495-6471 FAX: (805) 497-3199 Email: parks@crpd.org <br />