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Conejo Recreation ark District GENERAL MANAGER Jim Friedl DATE: May 16, 2024 TO: Board of Directors FROM: Jim Friedl, General Mana SUBJECT: Facility Rental Fees & e !os' and Filming. Fees RECOMMENDATION BOARD OF DIRECTORS George M. Lange, Chair Doug Nickles, Vice -Chair Chuck Huffer, Director Nellie Cusworth, Director Marissa Buss, Director GENERAL MANAGER EMERITUS Tex Ward Adopt Resolution 051624-A, which sets the Facility Rental Fees, Deposits, and Filming Fees for the Conejo Recreation & Park District effective July 1, 2024. BACKGROUND Staff annually review the facility rental fees, deposits, and filming fees and recommend any changes to the Board. Filming fees were last increased in 2014, and deposits were last increased in 2017. In April 2023, the board approved a five-year plan to transition Rental User Group Classes I and II from paying 25% and 50% of the Base Rate to 50% and 75% of the Base Rate, respectively. Beginning July 1, 2023, a five -point increase would be applied to each percentage value each year. In addition, the non-refundable Application Fee was increased from $12.00 to $15.00, marking the first change to this fee since 2012. The Base Rate of all rental fees other than athletic fields and courts was increased by 5.0%, and adjustments were made to fees related to on-site staffing and pool rental fees to bring rates more in line with neighboring agencies. A new fee was implemented to allow Lakeside Pavilion to be split into two sections and be reserved simultaneously by two user groups. DISCUSSION No changes are recommended for refundable deposits or daily fees for filming permits. Staff recommends that the Base Rate for hourly rental fees remains the same for 2024-2025. As per Board approval last year, the percentage of the Base Rate paid by Classes I and II will go up five paints this year to 35% and 60%, respectively, as each did last year. This will continue for the next three years until Class I reaches 50% and Class II reaches 75% of the Base Rate. Staff recommend increasing the Base Rate for pool rentals by $1.70 per lane (a $14.00 increase for the full 8 -lane pool) due to significant increases in operating costs including electricity, water, gas, and chemicals. This would also be more in line with fees charged by neighboring agencies. Staff further recommend adjusting the percentage of the Base Rate paid by Classes I, 11, and III to be in line with all other rental fees. ADMINISTRATIVE OFFICES 9 403 West Hillcrest Drive, Thousand Oaks, CA 91360-4223 <. 805-495-647116 805-497-3199 1 cz parks@crpd.org 1(9 www.crpd.org