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November 4, 2021 Page 2 Hare reviewed the actions recommended in the staff report. He reminded the Board that on September 16th of this year, all bids for this project were rejected; bid documents were modified and the bid was readvertised. Ten bids were received, with Solex Construction, Inc. providing the lowest bid. This will be the first time Solex has done work for the District; they are well qualified and the reference check resulted in a number of good recommendations. It was moved by Huffer, seconded by Lange, and carried 5-0 to: 1. Determine that the Alex Fore Teen Center and Goebel Adult Community Center Expansion and Renovation Project is categorically exempt from the California Environmental Quality Act (CEQA). 2. Approve the Alex Fiore Teen Center and Goebel Adult Community Center Expansion and Renovation. 3. Recognize anticipated revenue in the amount of $1,300,000 and appropriate to Teen Center and Goebel Adult Community Center Expansion and Renovation (Account 13-802-851-81005-000). 4. Award bid to Solex Construction, Inc., for $3,526,250 Base Bid including Alternates # A-G, #2 and #3, plus contingency in the amount of $350,750, totaling $3,877,000 for construction of expansion improvements and interior renovations. B. Purchase of Eight Vehicles in the amount of $301,947.65 Hare reported that generally the District replaces three to five vehicles a year; this year the number is higher as four Ranger trucks are needed due to the upcoming addition of four COSCA Ranger staff positions. Advertisements were placed and bid packets were sent to Ford, General Motors, and Dodge dealers. Despite this outreach, only one bid was received. Courtesy Chevrolet stated that General Motors has cut off fleet ordering on all 2022 models; additionally, there are supply chain issues that likely prevented the submission of more bids. The bid received was deemed reasonable; Fairview Ford has done a lot of business with the District in the past. Once the District receives the new vehicles, four current District vehicles will be sold to Conejo Valley Unified School District for approximately $50,000. Hare noted that the fulfillment estimates are 180-240 days and 2022 model year vehicles must be ordered by November 11, 2021. It was moved by Cusworth, seconded by Holt, and carried 5-0 to award purchase in the total amount of $301,947.65 to Fairview Ford as follows: • Two (2) ½-Ton Hybrid 4X2 Trucks in the amount of $74,988.00