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Conejo Re0% ... ion District GENERAL MANAGER BOARD OF DIRECTORS Jim Friedl Chuck Huffer, Chair George M. Lange, Vice Chair Susan L. Holt, Director Nellie Cusworth, Director DATE: April 4, 2019 Doug Nickles, Director TO: Board of Directors FROM: Jim Friedl, General Manag SUBJECT: Video Recording of Boa eetings DISCUSSION ITEM GENERAL MANAGER EMERITUS Tex Ward Video recording of Board meetings is a subject that has been suggested by a Board member at various times over the years. The purpose of this discussion item is to go over some options for video coverage, review the quality of the coverage of a few agencies and get a sense from the Board of how important is the quality of the coverage relative to some estimated costs. To facilitate the discussion, attached hereto is a video recording / web streaming proposal from "Swagit" — the company currently used by the Conejo Valley Unified School District. CRPD Board meetings are open to everyone. To see a meeting, someone would need to physically attend the Board meeting. Currently, audio recordings of meetings are available upon request and minutes are posted online. Video recording/web-streaming Board meetings provides a more convenient way for anyone to view CRPD Board meetings enhancing government transparency. The incremental public benefit of watching a meeting over listening to an audio recording is an added convenience that comes with an initial up -front cost and recurring annual costs thereafter. Staff encourages discussion among Board members regarding the topic and would look to the Board to provide some general direction to staff about whether to pursue a video-recording/web-casting option; and if so, what level of production quality should be pursued? Strategic Plan Elements: 7.1 Recognize importance of — and utilize — social media and local media (including TOTV) to communicate with District patrons. Provide timely information via social media and local media to publicize District programs, events and facilities. 7.2 Periodically refresh look and functionality of District's online presence via website, tablet, smart phone and social media. 7.3 Engage the community and consider the way people receive information (personal contact, radio, print, computer, tablet, smartphone) to allow more effective interaction with internal and external customers, improve service levels, increase awareness and appreciation of the District, and enhance overall public engagement with the District & social connectivity among everyone in the community. ADMINISTRATIVE OFFICES 403 West Hillcrest Drive • Thousand Oaks, CA 91360-4223 (805) 495-6471 • FAX: (805) 497-3199 • Email: parks@crpd.org • Website: www.crpd.org