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Conejo Recreation & Park District GENERAL MANAGER Jim Friedl Date: November 2, 2017 To: Board of Directors BOARD OF DIRECTORS George M. Lange, Chair Susan L. Holt, Vice Chair Joe Gibson, Director Ed Jones, Director Chuck Huffer, Director GENERAL. MANAGER EMERITUS Tex Ward From: Jim Friedl, General Manager Subject: Thousand Oaks Rotary C-iub'Chili Cook -Off and Craft Brew Festival — 2018 Annual Agreement and Permit Conditions, Conejo Creek Park RECOMMENDATION Authorize General Manager to execute the Thousand Oaks Rotary Club Chili Cook -Off and Craft Brew Festival (CHILI COOK -OFF) Agreement for 2018. DISCUSSION In an effort to balance the potential impact to the significant landscaping and capital improvements to the park site with the overall community benefit of the CHILI COOK -OFF, staff has had a series of meetings with ROTARY representatives to discuss the Annual Agreement and Permit for the 2018 CHILI COOK -OFF. The goal of the meetings was to provide a venue at a reasonable fee while minimizing damage and down time at the site. The Agreement allows for the 2018 CHILI COOK -OFF event to be conducted on Sunday, May 6, 2018. This year's event, which will be open to the public from 11:00 a.m. to 5:00 p.m., will be held at Conejo Creek North Park. Additional parking will be available at Conejo Creek South, Conejo Creek West, and Conejo Creek Northwest. Payment to the District is a total of $4,516 as follows: ® $3,045 per day at Conejo Creek North (one day), * $161 per day at Conejo Creek North (Willow Bend - one day) for initial set-up and preparation the day before the event, $785 per day for parking at Conejo Creek South (one day), + $525 per day for parking at Conejo Creek West and Conejo Creek Northwest (one day). ADMINISTRATIVE OFFICES 403 West Hillcrest Drive - Thousand Oaks, CA 91360-4223 (805) 495-6471 • FAX: (805) 497-3199 • Email: parks@crpd.org • Website: www,crpd.org